Job number: J0724-0719
Job title: Coordinator, Classifications and Terminologies
Job Type: Contract
Location: Toronto, Ottawa, Ontario, Canada
Number of positions: 1
Contract Duration: until August 1, 2025
Date posted: July 18, 2024
Closing date: July 31, 2024
Range minimum: $63,730.00/year
Who we are
We are an organization comprised of industry thought leaders who are passionate about health data and want to make a difference in the health care field. We are an independent, not-for-profit organization and together with our partners we provide essential information on Canada’s health systems, enabling decisions that lead to healthier Canadians. As a valued member of the CIHI team, you and your work will have a pivotal role in the evolution of Canada’s health care systems.
CIHI is recognized as an exceptional place to work that embraces diversity, respect, integrity, collaboration and innovation. Learn about our Equity, Diversity and Inclusion Strategy and the work being done to create a more inclusive and welcoming organization by focusing on how we learn, govern and practise.
At CIHI, we recognize what matters to our employees. Some of the benefits of working at CIHI include
- HOOPP Pension Plan (Defined Benefits Pension)
- Retirement Planning Program
- Generous vacation days for permanent and long-term contracts
- Work-life balance
- Career Planning Program
- Learning and Professional Development Program
- Flexible benefits program from your first day on the job for permanent and long-term contracts
Why is this role important?
The Coordinator, working within a matrix and hybrid team, is responsible for coordinating activities related to all products and services provided by the Classifications and Terminologies (C&T) Department. The coordinator will provide support for internal and external committees and will assist in preparing status reports for corporate reporting and operational reports.
What you’ll do
- Responsible for maintaining project plans for various Classifications & Terminologies products.
- Provides on-going internal status reporting, follow up, and coordinating production of products from start to finish.
- Maintains and revises documentation for Classifications and Terminologies deliverables by obtaining input from Classifications and Terminologies team members and members of other program areas as required.
- Responsible for monitoring and responding to client queries. Collaborates with subject matter experts within the team to facilitate timely responses.
- Coordinates timely approvals and sign-off of relevant program deliverables and related documentation.
- Coordinates and contributes to preparation of materials for and participates in meetings for various internal and external committees, including, face-to-face, or Web-based conference calls and takes minutes.
- Coordinates team travel, and departmental procurement activities.
- Assists the team in report development, generation, creation and maintenance of metrics and compiling results from the various sources.
- Responsible for coordinating draft documents through to completion and release.
- Coordinates the development and posting of content to the CIHI website and the intranet, ensuring content is current.
- Provide support for Eclipse reporting, including monitoring and managing Resource Capacity Planning.
- Develops and maintains Classifications and Terminologies SharePoint sites and Document Libraries.
- Supports the organization and maintenance of Classifications and Terminologies documents and records both in the electronic and hard copy formats.
- Contributes to the promotion of CIHI products and services through contact made with internal and external clients and stakeholders.
- Supports other relevant and duties and projects as assigned.
What you’ll bring to the table
- University degree or college diploma in health, business, or informatics related field.
- Three years’ experience in project coordination within a large multidisciplinary team.
- Documented experience in identifying, establishing, and continuously improving administrative and project management processes to improve efficiency and effectiveness.
- Proficiency in the use of Microsoft’s Office programs (Excel, Word, PowerPoint, and Project).
- Experience with SharePoint, CRM and web conferencing software including Adobe Connect and MS Teams is an asset.
- Basic understanding of information management tools and processes.
- Excellent written and verbal communication skills.
- Outstanding organizational skills and attention to detail.
- Experience in establishing and maintaining relationships with stakeholders.
- Self-directed, innovative, and able to work with minimal supervision, while working effectively within a large team.
- Knowledge and experience of the health care field/ health care terminology, an asset.
- English is required, bilingualism in both official languages is an asset.
To find out more about this role and other exciting opportunities visit our website at www.cihi.ca and check out our ‘Careers’ section.
We thank all those who apply, however, only candidates selected for an interview will be contacted.
At CIHI we are committed to fostering an inclusive, barrier-free and accessible environment. Part of this commitment includes arranging accommodations to ensure an equitable opportunity to participate in the recruitment and selection process. If you require an accommodation, we will work with you to meet your needs.
Please note the CIHI Recruiting Team uses email to communicate with applicants. Please make sure your profile has an updated email address that is checked regularly, including the junk/spam mail folder, as we send time sensitive emails (i.e. testing and interview bookings).