Title: Senior Coordinator, Analytics and Special Projects
Pay Grade:  5
Branch: WesternOffice
POSNO: 1428
Location: Victoria
Reports to: Manager, Analytics and Special Projects

Job Summary:

The Senior Coordinator is responsible for the coordination and administration of information, documents and activities in support of Western Office undertakings. Tasks will generally include: the development and monitoring of program/project plans and related budget activities; development and dissemination of information and products; preparation of meeting notes, status reports and updates for corporate reporting purposes; and collaborating and liaising with a variety of internal staff. The Senior Coordinator may work on projects managed from other program areas in CIHI.

Duties and Responsibilities:

  1. Develops and monitors program/project plans and deliverables, including the development of Gantt Charts, project plans/charters, communication/dissemination plans, and regularly monitoring the overall progress. Provides status updates to management to ensure timelines and deliverables are on track. Ensures all aspects of the project/program are in line with corporate policies and adhere to internal processes.
  2. Coordinates operational and logistical aspects related to the project/program, including, but not limited to, organizing and/or facilitating meetings, drafting and developing pertinent documentation, and obtaining required approvals.
  3. Develops and maintains relationships and works in collaboration with a variety of internal clients, including program areas within and external to the branch, corporate support departments, and external committees, working groups and stakeholders.
  4. Coordinates and contributes to the preparation of various supporting reports, written materials, briefing notes and presentations related to assigned projects and as directed by management.
  5. Develops and maintains a working knowledge of national, provincial, territorial, regional, and First Nations, Inuit and Métis topics relating to healthcare, health information and stakeholder information needs.
  6. Represents the team, department and organization internally and externally, including participation on committees, working groups, delivery of presentations and/or attendance at conferences, and other activities as required.
  7. Performs additional responsibilities upon request.

Knowledge and Experience

  • Undergraduate degree (preferably in Health Sciences, Health Information, Social Sciences, Administration, or Business related field) or equivalent education/experience. Graduate degree is preferred but not essential.
  • 3-5 years’ experience in project coordination in a health research or policy environment, particularly in the preparation of background documents, environmental scans, presentations and statistical and descriptive reports in health care or related to Indigenous health and organizations.
  • Knowledge of the Canadian health care system, health system operations/management, and how clinical and administrative data can be used to support health policy, planning, and strategic decision making.
  • Knowledge of Indigenous history, organizations, health status, and governance (including data governance).
  • Strong organizational, communication (written and verbal), and interpersonal skills.
  • Ability to strategically analyze and synthesize data and information to derive actionable insights and knowledge.
  • Ability to gather, synthesize and effectively communicate information and intelligence for use by management.
  • Conceptual knowledge of determinants of health, the measurement of health status, Indigenous health, and the Canadian health care system.
  • Demonstrates ability to handle multiple project priorities at once and reprioritize work as priorities change.
  • Advanced knowledge of Microsoft Office applications, such as Word, Excel, Project, and PowerPoint.
  • Ability to communicate in both official languages is an asset.