Title: Senior Coordinator, Analytics and Special Projects
Pay Grade: 5
Branch: WesternOffice
POSNO: 1428
Location: Victoria
Reports to: Manager, Analytics and Special Projects
Job Summary:
The Senior Coordinator is responsible for the coordination and administration of information, documents and activities in support of Western Office undertakings. Tasks will generally include: the development and monitoring of program/project plans and related budget activities; development and dissemination of information and products; preparation of meeting notes, status reports and updates for corporate reporting purposes; and collaborating and liaising with a variety of internal staff. The Senior Coordinator may work on projects managed from other program areas in CIHI.
Duties and Responsibilities:
- Develops and monitors program/project plans and deliverables, including the development of Gantt Charts, project plans/charters, communication/dissemination plans, and regularly monitoring the overall progress. Provides status updates to management to ensure timelines and deliverables are on track. Ensures all aspects of the project/program are in line with corporate policies and adhere to internal processes.
- Coordinates operational and logistical aspects related to the project/program, including, but not limited to, organizing and/or facilitating meetings, drafting and developing pertinent documentation, and obtaining required approvals.
- Develops and maintains relationships and works in collaboration with a variety of internal clients, including program areas within and external to the branch, corporate support departments, and external committees, working groups and stakeholders.
- Coordinates and contributes to the preparation of various supporting reports, written materials, briefing notes and presentations related to assigned projects and as directed by management.
- Develops and maintains a working knowledge of national, provincial, territorial, regional, and First Nations, Inuit and Métis topics relating to healthcare, health information and stakeholder information needs.
- Represents the team, department and organization internally and externally, including participation on committees, working groups, delivery of presentations and/or attendance at conferences, and other activities as required.
- Performs additional responsibilities upon request.
Knowledge and Experience
- Undergraduate degree (preferably in Health Sciences, Health Information, Social Sciences, Administration, or Business related field) or equivalent education/experience. Graduate degree is preferred but not essential.
- 3-5 years’ experience in project coordination in a health research or policy environment, particularly in the preparation of background documents, environmental scans, presentations and statistical and descriptive reports in health care or related to Indigenous health and organizations.
- Knowledge of the Canadian health care system, health system operations/management, and how clinical and administrative data can be used to support health policy, planning, and strategic decision making.
- Knowledge of Indigenous history, organizations, health status, and governance (including data governance).
- Strong organizational, communication (written and verbal), and interpersonal skills.
- Ability to strategically analyze and synthesize data and information to derive actionable insights and knowledge.
- Ability to gather, synthesize and effectively communicate information and intelligence for use by management.
- Conceptual knowledge of determinants of health, the measurement of health status, Indigenous health, and the Canadian health care system.
- Demonstrates ability to handle multiple project priorities at once and reprioritize work as priorities change.
- Advanced knowledge of Microsoft Office applications, such as Word, Excel, Project, and PowerPoint.
- Ability to communicate in both official languages is an asset.
