Position title: Event Specialist
Reports to: Executive Director
Status: 12-month contract
Location: Work from home in the Greater Toronto Area. Involves some travel.
Closing date: August 26, 2022
Start date: September 19, 2022
Salary range: $60,000 – $70,000

You are motivated. You are a self-starter. You enjoy planning and running events with a keen interest in customer needs, event technology and building programs. You are an event professional who has run many events from concept to execution with positive results. You enjoy learning about new event possibilities and strive to ensure your events continue to evolve year over year by bringing your new ideas to the planning.

Overview of the position

Digital Health Canada is looking for a seasoned Event Specialist with strong communication and collaboration skills, solid organizational skills, and proven event planning experience. The Events Specialist will be responsible for sourcing speakers, suppliers and venues and working with committees to create programming. The Events Specialist will attend some in-person events over the twelve-month contract and in some instances will be the lead for the event. Reporting to the Executive Director, Operations, this is a twelve (12) month full-time maternity leave contract.

Key responsibilities

The Event Specialist is responsible for planning and executing events. The Event Specialist will: manage conferences/meetings/special events both virtually and in-person; liaise directly with staff, committee members, partners and vendors, and co-ordinate all logistical aspects of meetings such as:

  • Venue selection
  • Vendor contract sourcing and reviewing
  • Cost projection and budget analysis for separate events
  • Online registration/event management
  • Meeting room set-up
  • Audio visual requirements
  • Catering arrangements/menu selection
  • On-site registration
  • Supplier and vendor management
  • Reporting: prepare and deliver detailed weekly, monthly, and quarterly reports to management and team members

Desired skills and experience

The successful Event Specialist is passionate about planning and delivering quality events and ensuring a superior member event experience. The successful candidate must be able to hit the ground running and be ready to immerse themselves in the Canadian digital health community.

Candidates should possess:

  • Minimum of 7-10 years’ experience in event planning (experience with managing multiple events simultaneously)
  • Experience working with volunteer committees
  • Experience with web-based event management/registration tool
  • Ability to work under time pressure and deal effectively with stress
  • Ability to multi-task
  • Excellent organizational and time management skills
  • Accuracy and attention to detail
  • Ability to work independently
  • Excellent problem-solving skills
  • Flexibility to work overtime and travel to attend on-site meetings when required
  • Self-motivated and entrepreneurial with a proven ability to work independently
  • Advanced computer skills in MS Word, Excel & Outlook

To apply

Apply by email with subject line “Event Specialist” before August 26, 2022, to: HR@digitalhealthcanada.com.

Please note: Submissions must include email subject line “Event Specialist” with attached cover letter and resume in one PDF document. Please include in your cover letter a summary of relevant experience and assurance of your ability to work remotely (i.e., private space, wi-fi, phone).

Interviews will begin the week of August 29, 2022. Start date is September 19, 2022.

Digital Health Canada is a Canadian not-for-profit association with over 5,000 members across the country. Our members are a diverse community of accomplished, influential professionals working to make a difference in advancing healthcare through information technology. Digital Health Canada fosters network growth and connection; brings together ideas from multiple segments for incubation and advocacy; supports members through professional development at the individual and organizational level; and advocates for the Canadian digital health industry.
Members are supported by the Digital Health Canada National Office team. Together, the team develops and delivers the networking and professional development services that create value for our members: events and webinars, resources, thought leadership, and education and certification. Team members work remotely, collaborating through online chat, virtual conferences, and weekly in-person team meetings in downtown Toronto.

Digital Health Canada is committed to diversity, inclusion, and equity in connection with our vision, mission, values, and pillars. We strive to develop a team that reflects the diversity of the Canadian health ecosystem and the Digital Health Canada member community. We actively welcome nominations and candidates who are Black, Indigenous, LGBTQIA2S+, or living with disability, as well as People of Colour or members of other racialized and marginalized groups.

4. DARE TO BE DIFFERENT: make an impact and leverage diverse perspectives
5. INNOVATE THROUGH EXPERIMENTATION: have an entrepreneurial spirit